Golden Gate University operates on a trimester academic calendar and offers fifteen-week trimester terms (“A”) in the fall, spring, and summer, and two consecutive seven and a half-week sub-trimester terms (“B” and “C”) within each trimester term. In addition, the Braden School of Taxation offers a full-time daytime cohort program and holds classes during two consecutive nine-week terms (“D1” and “D2”) during the fall. The academic year begins with the fall trimester term and ends with the following summer trimester term.
Classes are offered during the daytime, evenings and weekends and are offered both in-person and online. Students should view the online course schedule for specific schedule information including class meeting locations, days, and times and availability of online classes. GGU offers both synchronous (real time) and asynchronous (flexible time) instruction. Students may view GGU’s Instructional Methods for descriptions and additional information.
Registration and advising begin approximately eight weeks prior to the start of each trimester term. Students may enroll at the start of all academic terms except the “D” terms, which are restricted to Taxation cohort program students. Students may attend year round, but are not required to do so. However, students must comply with the university’s Regular Enrollment Requirement policy.
Prerequisites and Corequisites
Prerequisites are courses that must be successfully completed before the course for which they are required. Prerequisites, if any, are listed following the description.
Corequisites are courses, which, if not successfully completed before the course for which they are required, must be taken at the same time as the course for which they are required. Like prerequisites, corequisites are listed following the course description.
Undergraduate Course Number System
Each undergraduate course is assigned a number according to the following plan:
1-99 Lower-division courses
100-199 Upper-division courses
Uppercase “A” and “B” following a number indicate related courses that may be taken out of sequence (unless prerequisites are noted).
Directed study, with permission of the instructor, department chair or program director and the dean, is available to advanced students in several fields.
Courses carry from one to six units of credit in one trimester or term, depending upon the number of semester hours assigned to that course. Primary focus and consideration are given to expected learning outcomes and the way in which they are affected. Generally, for traditional in-person instruction, academic credit is assigned on the basis of one semester credit hour for each 15 hours of classroom contact. However, credit is not entirely derived by a simple arithmetic conversion of contact hours, but considers factors such as course assignments and activities, course materials and the nature of the learning experience, required outside preparation and assessment instruments. These factors are the sole factors for determining credit hours for classes involving distance learning.
California Articulation Number
The California Articulation Number (CAN) system identifies many transferable, lower-division, major-preparation courses commonly taught on California college and university campuses. While this program has been slated for discontinuation, it continues to be used by articulation officers throughout California. GGU will continue to recognize the CAN system until is it no longer accepted in the California higher education system.
The system assures students that CAN courses on one participating campus will be accepted “in lieu of” the comparable CAN courses on another participating campus. For example: CAN ECON 2 on one campus will be accepted for CAN ECON 2 on every other participating campus that has also qualified CAN ECON 2. Each campus retains its own numbering system, but adds the CAN designation parenthetically in its publications.
Check with counseling offices, departmental offices or articulation officers for current listings of CAN-qualified courses. A CAN catalog listing campuses and courses is published in January and June.
Graduate Course Numbering System
Graduate courses are assigned numbers according to the following plan:
200-299 Foundation Program Courses
300-499 Advanced Program Courses
800-899 Doctoral Seminars
Only one directed study may be taken for credit by a master’s degree student. The dean’s approval is required.
Courses carry from one to three units of credit in one trimester or term, depending upon the number of semester hours assigned to that course. Primary focus and consideration are given to expected learning outcomes and the way in which they are effected. Generally, for traditional in-person instruction, academic credit is assigned on the basis of one semester credit hour for each 15 hours of classroom contact. However, credit is not entirely derived by a simple arithmetic conversion of contact hours, but considers factors such as course assignments and activities, course materials and the nature of the learning experience, required outside preparation and assessment instruments. These factors are the sole factors for determining credit hours for classes involving distance learning.
Enrollment Status Classifications and Reporting
The university classifies students’ enrollment statuses based on their academic levels (e.g., Undergraduate, Graduate, Doctoral) and the number of units in which they are enrolled during an enrollment period. Enrollment periods include the trimester “A” terms and corresponding seven and a half-week “B” and “C” sub-terms.
||5 or fewer units
||12 or more units
||3 or fewer units
||8 or more units
||2 or fewer units
||7 or more units
For the purposes of awarding Federal Student Aid, these classifications do not apply to students who are registered in only one seven and a half-week term (e.g., Fall B). Students must also register for another term, which can be either the other seven and a half-week term or the fifteen-week trimester. Otherwise the student will be classified as “less than half time,” regardless of the number of registered units.
The university reports the enrollment status for all students enrolled in a given enrollment period to the National Student Clearinghouse (NSC) on a monthly basis. The report includes the beginning and ending dates of each student’s actual enrollment period and the student’s enrollment status (e.g., half time, full time, less-than full time, graduated, withdrawn). The NSC makes this information available to lending institutions, prospective employers, verification agencies and others wanting to verify a student’s enrollment.
The information reported to NSC includes directory information as defined under Privacy of Student Education Records policy. Students who do not want their directory information released by the NSC to inquirers (except to lenders), must submit a Request to Prevent Disclosure of Directory Information form to the Office of Records and Registration. The form is available on GGU4YOU or from the Office of Records and Registration.
Credit Hour (Academic Unit) Definition
Academic units offering courses for Golden Gate University academic credit must adhere to the federal definition of a credit hour below for the assignment of academic units earned per course.
Federal Credit Hour Definition
A credit-hour is defined as an amount of work that reasonably approximates, but is not less than:
- One hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks for a semester or trimester hour (or the equivalent amount of work over a different amount of time);
- Or at least an equivalent amount of work as required in paragraph (1) above for other academic activities such as laboratory work, internships, practica, studio work, or other academic work leading to the award of credit-hours. (34 CFR 600.2)
GGU delivers instruction via the following synchronous (real time) and asynchronous (flexible time) instructional methods:
- Blended* (Synchronous and Online) (Section Codes: BSF1, BSF2, etc.): Instruction alternates every other week between synchronous class meetings (either in-person or via web conference) and asynchronous class sessions delivered via GGU’s online learning platform. Students will have the option to attend the synchronous meetings either in-person or via web conference, depending on their preference. However, the terms of some forms of financial aid may require students to attend in-person at least once. Counts toward “full course of study” units for international students (F-1 Visa holders), so long as they physically attend all synchronous class meetings.
- In-Person (Section Codes: SF1, SF2, etc.): Instruction is delivered in-person and is enhanced with GGU’s online learning platform to facilitate some course activities and/or content delivery.
- Mixed Mode*† (Synchronous and Online) (Section Codes: MSF1, MSF2, etc.): Instruction is delivered through a combination of synchronous class meetings (either in-person or via web conference) and asynchronous class sessions delivered via GGU’s online learning platform. The number of synchronous class meetings will vary depending on the section, but each section will have a minimum of one synchronous class meeting. Students will have the option to attend the synchronous meetings either in-person or via web conference, depending on their preference. However, the terms of some forms of financial aid may require students to attend in-person at least once. May not count toward “full course of study” units for international students (F-1 Visa holders).
- Online† (Section Codes: C1, C2, etc.): Instruction is delivered entirely through asynchronous class sessions via GGU’s online learning platform. Does not count toward “in residence” units for Veteran Affairs Education Benefits. May not count toward “full course of study” units for international students (F-1 Visa holders).
- Online/Web Conference† (Section Code: OWC1): Instruction is delivered predominately through asynchronous class sessions via GGU’s online learning platform, supplemented with synchronous Web Conference class meetings. Does not count toward “in residence” units for Veteran Affairs Education Benefits. May not count toward “full course of study” units for international students (F-1 Visa holders).
- Web Conference† (Section Code: WC1): Instruction is delivered remotely via synchronous online video conferencing system. Sections may be cross-listed with in-person sections so that some students attend synchronous class meetings in-person while others attend remotely. Does not count toward “in residence” units for Veteran Affairs Education Benefits. May not count toward “full course of study” units for international students (F-1 Visa holders).
*Satisfies the U.S. Department of Veteran Affairs definition of a “hybrid” class for BAH benefits, so long as recipients physically attend at least one synchronous class meeting.
†International students (F-1 Visa holders) may count a maximum of 1 course (or 3 units) of these instructional methods toward their “full course of study.”
eLearning is GGU’s online learning platform. The online instructional method allows students to complete coursework asynchronously, providing a great deal of flexibility to complete assignments and engage with the instructor and other students within a specified period of time (many of GGU’s online courses run on a week-to-week schedule). Through eLearning, students access course materials, view video or other multimedia content, submit assignments and participate in other course activities and projects. Students communicate with the instructor and with each other through threaded discussion forums, an essential part of every online course. Students are expected to contribute thoughtful, meaningful dialog in the threaded discussions at least once a week. In addition, opportunities for synchronous learning and collaboration via Zoom web conferencing software are increasingly available for office hours, tutoring and instructor-led review sessions.
Many entirely online courses (no in-person class meetings) will have at least one supervised (proctored) exam per term. The supervised exams are typically Web-based and can be supervised at the GGU San Francisco campus, a Consortium of College Testing Centers exam site, or by using ProctorU, an online proctoring service. Supervised exams are required for courses for which they are the most appropriate pedagogically means for assessing students’ learning. Some courses will require projects or papers in lieu of supervised exams.
Enrollment Minimum and Maximum Requirements
Fully Admitted Students
Fully admitted students may enroll in the maximum number of units per trimester period indicated below:
- Undergraduate: 17 units
- Graduate: 14 units
- Doctoral: 8 units
Students may be permitted to enroll in additional units with the written approval of the appropriate academic dean. This approval must be given to the Office of Records and Registration prior to enrolling in the excess units.
Conditionally Admitted Students
Conditionally admitted undergraduate students may enroll in a maximum of 12 units per trimester period. Conditionally admitted graduate students may enroll in a maximum of nine units per trimester period. It is strongly recommended that conditionally admitted students take no more than two courses per trimester period until the conditional admission requirements are satisfied.
Provisionally Admitted Graduate Students
Provisionally admitted graduate students may enroll in only one trimester while awaiting the conferral of their undergraduate degrees. Provisionally admitted graduate students may not enroll in a subsequent trimester until their official transcripts showing their degrees have been conferred have been received by Enrollment Services and their admission status has been changed to conditionally or fully-admitted.
United States (U.S.) federal regulations require international students residing in the U.S. with a student F1 Visa or scholar J1 Visa immigration type to enroll in a full course of study. These students must enroll full time. The student’s degree level combined with the length of the trimester terms determine the full course of study requirement.
International (F-1 or J-1 visa) graduate students are required to enroll in a minimum of eight units per trimester term. International (For J1 visa) Doctoral students must be enrolled in a minimum of seven units per trimester term while they are completing their coursework and four units per trimester term while completing their dissertation.
Graduate and doctoral students are eligible for a vacation trimester term after completing two consecutive trimester terms of full-time coursework. Grades of W (Withdrawal), WF (Withdrawal Failure), AU (Audit), NC (No Credit), UW (Unofficial Withdrawal) and I (Incomplete) are not calculated as earned units for immigration purposes.
GGU operates on a multi-term academic calendar consisting of three trimesters: fall, spring, and summer trimester. In order to be considered full time during one of these trimester terms, international students must enroll in in-person classes that span the trimester term. Students may satisfy this obligation by enrolling in trimester term course sections or a combination of trimester term and sub-trimester term course sections.
Only one class (3 units) of online courses may be applied toward the full-time enrollment requirement for international students. International students may take more than one class online, but only on an approved vacation trimester term or in addition to a full-time course load.
International students must obtain prior approval from their international student counselor before dropping or withdrawing from courses. International students who are unable to fulfill the full course of study requirement should contact academic advisors without delay in order to prevent violation of their immigration status
International students may be permitted to fulfill their enrollment requirements by taking courses at other institutions while they are pursuing their program at Golden Gate University. Before enrolling elsewhere, the student must first receive approval from their academic advisors by submitting an “International Student Request To Take Courses At Another Institution” form to that office in Enrollment Services.
International students in valid immigration status at another institution may enroll in Golden Gate University courses with the written authorization from their home institution. International students must meet the minimum enrollment requirements of the other institution, and will be required to provide proof of having fulfilled GGU’s English Language Proficiency Admission Requirement .
Students Enrolling Concurrently at Other Institutions
Students may be permitted to fulfill some requirements of their academic programs by taking courses at other regionally accredited institutions. The courses will be transferred into Golden Gate University provided the following three conditions are met:
- The student has not reached (and will not exceed) the maximum number of allowable transfer units; and
- The student is in good academic standing; and
- The student has no outstanding financial obligations to the University.
The Admissions Office publishes a list of courses that have been articulated with those offered at other institutions on the website at: http://www.ggu.edu/admissions/undergraduate/transfers/ (Note: click on “transfer tool” to access the list of courses.). Students are not required to petition for permission to take previously articulated courses if they meet the requirements above. GGU makes every effort to publish the most current information regarding articulated courses, and strongly recommends that students refer to the “transfer tool” listings before registering for courses at other institutions.
If the courses students want to take at other institutions are not listed on the “transfer tool” page, they are required to petition for permission to enroll in those courses. Before enrolling at other institutions, students must complete and submit the “Domestic Student Request to Take Courses at Other Institution” form to the Admission’s Office, if the student has not yet commenced taking courses at GGU, or to their academic advisors, if they have already commenced taking classes at GGU. Students must include adequate documentation (course descriptions, syllabus information, etc.) to support their requests. Students who wish to receive financial aid for courses taken concurrently at other institutions must submit a separate petition to the Financial Aid Office. International students must follow the policy for concurrent enrollment as described in the International Students section above.
Regular Enrollment Requirement
Golden Gate University requires students to enroll in and complete courses on a regular basis in order to remain actively enrolled in their academic programs at the institution. At a minimum students must enroll in and complete at least one unit of academic credit every fourth consecutive academic period (i.e., fall, spring, summer). Domestic students may be absent for three consecutive academic periods (i.e., one year) without consequence. However, international students with F-1 or J-1 visas must meet the more stringent enrollment requirements as described in the International Students section above.
Students who fail to satisfy this enrollment requirement are considered to be stopped-out and are ineligible to enroll in courses. Students whose academic programs become stopped-out under this policy are required to apply for readmission in order to resume their academic studies at GGU. See the Readmission of Former Students policies for more information.
Registration Policies and Procedures
Internet and Email Access Required of All Students
Golden Gate University expects all students registering for courses to have access to a computer and the Internet either at work, at home, or through the Business Library. Most, if not all, courses offered at GGU have some content and tasks online.
The University communicates registration, payment, and other administrative information by email, and expects all students to check their GGU-issued student email accounts regularly. Students must keep the University informed of their email addresses and other contact information. Changes may be submitted online via GGU4YOU under the “Profile” menu or by submitting a Change of Student Information form to the Office of Records and Registration. The University will accept registration requests submitted by email but only if the email originates from the email address on record for the student.
Registration Request Submission Requirements
Students must submit all registration requests, including course drop/withdrawal requests in one of the following way(s):
The following kinds of requests are insufficient, and will not be acted upon:
- Oral/spoken requests
- Requests submitted to instructors, deans or academic department chairs or staff
- Requests submitted by anyone other than the student, including family members
Students are not officially enrolled until tuition and fees have been paid for all registered courses or other acceptable payment arrangements have been made, such as enrolling in a deferred payment plan. Students must pay in full or make other arrangements by the payment due date for the term, as published in the Academic Calendar, or their registrations may be canceled. A student whose registration is canceled due to failure to pay who requests to be reinstated will be assessed a $100 Late Registration fee. Payment in full or other satisfactory payment arrangements must be made before a student’s registration will be reinstated.
Pre-Registration Academic Advising Requirement
The following students are required to have their schedules approved by their enrollment counselors or academic advisor prior to registering:
Undergraduate students must consult with their enrollment counselors in their first or returning trimester at GGU. Undergraduate students may register for subsequent terms without seeking approval, but are encouraged to consult with their academic advisors.
Graduate students either beginning a new academic program or planning to graduate at the end of the term for which they are registering should consult with either a faculty advisor or their academic advisor.
International Students (F-1 and J-1 Visa)
Before registering or dropping, international students will need the approval of their academic advisor if they:
- Are registering for their first term.
- Are seeking to drop/withdraw from a course.
Math or English Conditional Admissions
Students who have not satisfied the math or English admissions requirements must receive advising and obtain the approval of an academic advisor prior to registration.
Open Enrollment Status
Prospective students who are seeking to earn degrees or certificates, who have applied for admission to the university but whose applications have not been processed, may enroll in courses through open enrollment status. In addition, students who desire to take courses from GGU to transfer back to their home institutions or for personal enrichment and who are not seeking to earn academic credentials may request to enroll through open enrollment status. Permission to register for individual courses is based on prior academic performance and preparation in appropriate prerequisites. See the Open Enrollment Status policies for more information.
Adding or Dropping Courses
Adding Before the Add Deadline
Students may register for course sections after they have begun during the Add Period. The Add Period extends through the first week of classes for both trimester (“A”) and sub-trimester terms (“B” and “C”). Students seeking to register after the applicable Add Period has ended may be able to do so by completing the Late Registration process. Students are not allowed to register for intensive courses (less than 7.5-weeks in length) once they have begun, without instructor permission. Specific Add Period end dates are published in the Academic Calendar. Students must submit add requests online through GGU4YOU, in writing to email@example.com (or to their academic advisors), or by submitting Registration forms by fax, email, or in person to the Office of Records and Registration. Making oral/spoken requests or submitting written requests to course instructors is insufficient.
Adding After the Add Deadline (Late Registration)
Students seeking to register for course sections after the “Last Day to Register/Add Course” as specified in the Academic Calendar may request late registration. To request late registration, students must submit all of the following with their registration requests:
- Written or emailed approval from the course’s instructor
- Written or emailed approval from a senior administrator in the school that is offering the course, such as the dean, program director, or department chair
- A $100 late registration fee. This fee will be charged only once per academic period (fall, spring, or summer), regardless of whether students have already registered for courses in a timely manner within the same academic period. Each academic period includes the trimester “A” term and the two sub-trimester “B” and “C” terms. This fee will be waived only if students present written evidence of extenuating circumstances beyond their control that prevented them from registering before the end of the relevant Add Period. A school’s senior administrator can authorize a fee waiver, but courses instructors may not.
Drop “W” Grade Policy
After the “Last Day to Drop Without Tuition Charge or ‘W’ Grade,” courses that are dropped are automatically assigned “W” grades by the registrar; the only exceptions are for courses that are canceled by the university or when students change from one section to another section of the same course, both of which are offered in the same academic term. Students are liable for the tuition for all courses dropped after the “Last Day to Drop Without Tuition Charge or ‘W’ Grade.” For specific dates, students should consult the Academic Calendar. Course sections that are dropped after the “Last Day to Drop Without Tuition Charge or ‘W’ Grade” are included in students’ attempted units for evaluating Satisfactory Academic Progress (SAP) for financial aid recipients.
Dropping and Withdrawing from Course Sections
Students may withdraw from trimester (“A”) term course sections prior to their second to last week, sub-trimester (“B” and “C”) term course sections prior to their last week, and nine-week (“D”) term course sections prior to their last week, in accordance with the deadlines published in the Academic Calendar. Different deadlines apply to course sections that do not conform to the standard terms published in the Academic Calendar. See the “Non-Standard Course Sections” documents published with the Academic Calendar for the deadlines applicable to these course sections. Students who have been conditionally admitted or placed on academic probation must consult with their academic advisors before dropping or withdrawing from courses or before withdrawing from the university completely.
Course sections that are dropped before the “Last Day to Drop Course Without Tuition Charge or ‘W’ Grade,” as published in the Academic Calendar, which is approximately the end of the third week of the course section, will not be recorded on students’ transcripts and the tuition charges will be credited in-full to their accounts. Course sections from which students withdraw after this deadline will be recorded on their transcripts with “W” grades and they will be financially liable for the tuition charges.
In order to officially withdraw from courses, students must drop (or withdraw) from them online via GGU4YOU or submit drop (or withdrawal) requests in writing by email, fax, or in-person to the Office of Records and Registration. Making oral/spoken requests or submitting written requests to their instructors or any other university office is insufficient. Requests for withdrawal or change-to-audit status will not be approved after the “Last Day to Withdraw from Course, Change to Audit Status, or Elect CR/NC (pass/fail) Grading ” as published in the Academic Calendar. Students will receive grades for all courses in which they remain enrolled after this deadline.
Last Date of Attendance (LDA)
When students withdraw from course sections after the “Last Day to Drop Course without Tuition Charge or ‘W’ Grade,” as published in the Academic Calendar, their withdrawal dates will be recorded as their last dates of attendance (LDA) for the courses from which they withdraw. When students cease to attend the class meetings (or participate online) for courses in which they are enrolled without officially withdrawing from them, their instructors will assign them “F” grades, and will submit students’ last dates of attendance (LDA) to the Registrar’s Office. When applicable, the university will report students’ LDAs to 3rd parties that have provided funding for their education, such as the U.S. Department of Education or the U.S. Department of Veteran Affairs.
When determining students’ LDAs for submission in association with “F” grades, instructors will select the latest of either: 1. Students’ last dates of physical presence in the classroom; or 2. Students’ last dates of participation in academically related activities.
Academically related activities include but are not limited to the following:
- physically attending a class where there is an opportunity for direct interaction between the instructor and students;
- submitting an academic assignment;
- taking an exam, completing an interactive tutorial, or participating in computer-assisted instruction;
- attending a study group that is assigned by the school;
- participating in an online discussion about academic matters; and
- initiating contact with a faculty member to ask a question about the academic subject studied in the course.
Academically related activities do not include activities where students may be present but not academically engaged, such as:
- logging into an online course without active participation,
- participating in academic counseling or advisement.
See the Attendance policy for more information regarding the potential consequences of “Last Dates of Attendance” for Federal Student Aid and VA Education Benefits recipients.
Changing to Audit Status
Students may change to audit status for a trimester course section through its fourteenth week and an eight-week course section through its seventh week. For specific dates, students should consult the Academic Calendar. However, if the student registers for a course in non-audit status and later changes to audit, no audit discount will be given. Doctoral courses may not be audited.
Requests for changes to audit status must be submitted in writing to the Office of Records and Registration. An oral/spoken request or a written request submitted to the instructor is insufficient.
Students who elect audit status may not change their registration status later to receive a letter grade or a “CR” (Credit) grade without the approval of the dean, program director, or department chair that oversees the student’s academic program. Refer to Auditing Courses for additional policies relating to auditing courses.
Financial Aid Recipients Who Withdraw Completely From All Courses
Financial aid recipients who withdraw from all courses during a financial aid award period (fall, spring, summer) must notify the Financial Aid Office by email at firstname.lastname@example.org after submitting the proper withdrawal request to the registrar. Complete withdrawal may be accomplished by dropping or withdrawing from all enrolled courses.
International students (F-1 or J-1 visa), must contact their academic advisors before dropping or withdrawing from courses. The advisor will advise the student about compliance with U.S. immigration policies, Department of Homeland Security regulations.
If students drop courses before the “Last Day to Drop Course Without Tuition Charge or ‘W’ Grade,” the tuition charge for the dropped courses will be reversed, and their accounts will be credited. This credit will be applied toward their future registration charges. If, instead, students would like the credit balance refunded to them, they should send a written request to Student Accounting Services via fax at 415-442-7819 or email to email@example.com. Oral/spoken requests will not be processed.
Students attempting to register for full/closed course section(s) will be given the option of placing themselves on the section’s waitlist. Tuition is not assessed when students are added to a waitlist. Students may remove themselves from course waitlists via GGU4YOU if they no longer want to be enrolled in the waitlisted course.
Course waitlists are managed by each school or academic department. Students are registered from the waitlist if seats become available or the section capacity is expanded. Students who are already registered for another section of the same course or who are registered for a conflicting course section will not be registered from the waitlist. Students will be notified by email if they are registered from the waitlist. Students who do not want to be enrolled in the previously waitlisted course must drop it using GGU4YOU or by contacting the school or department that added them to the course.
A course section may have a waitlist even though the capacity of the section may be greater than the number of students currently registered. This situation may occur when the course section was full at a prior time and a waitlist was created, after which students dropped the course section, making seats available. However, students may not bypass the waitlist, as there may still be students ahead of them on it. Students who seek to register for a closed course section should add themselves to the waitlist and wait for the school or department to respond.
The university reserves the right to administratively withdraw a student from courses in the event of any of the following:
- Failure to meet financial obligations with the university
- Course prerequisites are not met
- Violations of academic or administrative policies
If a student is administratively withdrawn, the student’s withdrawal date will be recorded as the first day of the term. All registration charges (tuition and fees) associated with the course will be reversed. Golden Gate University must return the funds for students who are administratively withdrawn who have received any form of Federal Student Aid , including loans, if the withdrawal results in complete withdrawal from the trimester term. The Return of Title IV Funds may result in a balance due on the student’s account.
Students may study a topic not offered in the course schedule individually under the guidance of a faculty member by requesting a directed study. To register for a directed study class, the student must obtain the approval of the supervising faculty member and the appropriate school administrator, and submit the approvals and a Registration form to the Office of Records and Registration. Directed study classes are subject to the following restrictions:
- Undergraduate students may register for only three units of directed study coursework per term.
- Graduate students may register for only three units of directed study coursework per degree program.
- Directed study classes must be taken for letter grades only; making a credit/no credit election and auditing are not allowed.
Directed study classes may be substituted for requirements in an academic program and are subject to the same administrative and academic policies as regular courses.
On rare occasion, the university will need to alter the meeting times of a course section from those that were published in the course schedule or on the GGU website. Students registered for the course will be offered the option of dropping the course along with a full tuition credit, or continuing with an altered schedule that is agreed upon by the instructor and all of the students. This course section is referred to as a “custom study,” as its meeting dates and times are customized by the participants. This change may result in less frequent contact between the instructor and students, but in no way alters the course’s learning objectives, unit load, tuition amount or administrative requirements.
Internships are structured learning experiences that allow students to work while attending the university. The internship program at Golden Gate University integrates students’ academic and career interests with work experience. The objectives of the program are to provide students with opportunities to apply academic theory in their major to the work world by gaining relevant field experience, earn academic credit toward degree requirements, and further their career and professional growth. Internships may be either paid or unpaid. Internships are subject to the same registration, financial and grading policies as regular courses.
Units earned may be applied to fulfill degree requirements; students may complete one or more academic internships per degree program. Students should contact their academic advisor or school or academic department for more information. Office of Career Planning staff members, deans, department chairs and faculty are available to help students identify internship opportunities that match their academic program and career interests. Students can learn more about the internship program and how to locate and prepare and register for an internship by accessing the Internship Information webpage via GGU4YOU. All internship course registrations must be approved by the department chair or the designated faculty internship supervisor and the academic advisor for international students.
Internship Academic Credit (Varies by Academic Program)*
- 3 units = 11 to 12 hours (minimum) per week for 15 weeks (180 minimum total hours; weekly hours are flexible)
- 2 units = 7 to 8 hours per week for 15 weeks (120 minimum total hours; weekly hours are flexible)
- 1 unit = 3 to 4 hours per week for 15 weeks (60 minimum total hours; weekly hours are flexible)
*Your academic department will determine the maximum number of internship hours and units applicable toward degree and certificate programs. Contact your school or department for more information. All students approved for internships must complete the minimum required work hours within the dates of the term in which the course is taken, unless otherwise approved by the department.
Internship Grading Criteria
The schools and departments will determine the criteria used for grading. The department chairs or the designated faculty internship supervisor will provide students with their internship assignments and inform them of the grading criteria when they receive approval for the internship.
Internship Eligibility Requirements for Undergraduate Degree Students
- Must have accumulated at least 60 units
- Must have successfully completed at least 12 units at Golden Gate with a 2.50 GGU GPA or higher
- Must have completed major subject area requirements
- Must be fully (not provisionally or conditionally) admitted
- Undergraduate students must receive a letter grade (A-F) for internship units taken to satisfy “Required for the Major” courses or “Business Core” courses.
- Must meet departmental guidelines for qualifications for the internship
Internship Eligibility Requirements for Graduate-Degree Students
- Must have successfully completed at least nine graduate units at Golden Gate University
- Must be in good standing
- Must have completed degree graduate proficiency and foundation program requirements. Since individual degree programs have exceptions, the appropriate catalog sections should be consulted.
- Must be fully (not provisionally) admitted
- Must meet departmental guidelines for qualifications for the internship
Internship Eligibility Requirements for Certificate Students
Fully admitted certificate-seeking students should consult with their department for specific eligibility requirements and application of internship units to their certificate programs.
Internship Eligibility Requirements for International Students
United States federal regulations govern the ability of international students and other international visitors to be employed in the United States. Internships, training and education programs that enable international visitors to provide services are generally considered as employment. Students in these programs are required to comply with the immigration laws and regulations pertaining to employment. Any activity performed by an international student or visitor for which the student or visitor receives any type of pay, remuneration, compensation, bonus or gift may be considered as employment under the regulations. Examples of compensation include, but are not limited to, the receipt of any type of benefit to the student such as money, meals, lodging and gifts of any type.
Students residing in the United States under any type of nonimmigrant visa status who intend to participate in the internship program at Golden Gate University may be eligible to participate if they are maintaining their immigration status and have permission in writing from their academic advisors. Specific information regarding all of the eligibility requirements is available from students’ academic advisors.
Immigration rules and regulations generally control the following:
- The length of time the student must be present in the US before being eligible for an internship
- The relationship between the degree level, major, concentration or field of study and the internship field
- The number of hours the student may be employed each week
- The number of credit hours the student must be enrolled - in addition to the internship credit hours
- The length of time permissible for each internship period
International students should consult the resources provided by their academic advisors to determine their eligibility and to obtain detailed information concerning immigration regulations for the internship program.
Undergraduate Students Taking Graduate Courses
Undergraduate students enrolling in their final term prior to graduation may concurrently register for both undergraduate and graduate courses, provided they are within six units of earning the bachelor’s degree and are in good academic standing. Except for students in a Pathway Programs , students must have been provisionally admitted to a graduate program or apply for open enrollment at the graduate level prior to registration. Tuition is based on the academic level of the course, and not the student’s academic level. Academic credit for a course is granted for either the graduate level or the undergraduate level, but not both, with the exception of certain Pathway Programs . This policy does not apply to graduate proficiency, foundation program courses, or accounting foundation courses.
Grading Policies and Procedures
The university uses a four-point scale, including plus (+) and minus (-), to calculate a grade point average (GPA). Grade point values are assigned as follows:
The following symbols have no grade point value and are not used in the calculation of students’ grade point average: AU (Audit), I (Incomplete), CR (Credit), NC (No Credit), W (Withdrawal), UW (Unofficial Withdrawal).
Grade Point Average Calculation
Students’ grade point averages (GPAs) are calculated by dividing the total grade points they have earned by the total letter-graded units they have completed. Only Golden Gate University courses are used in the calculation of students’ GPAs. Courses completed at other institutions that are transferred into GGU are recorded with “CR” grades on students’ GGU transcripts and are therefore excluded from their GGU GPA calculations. In addition, courses that are graded on a CR/NC (pass/fail) basis are not included in students’ GPA calculations.
The table below illustrates how a student’s GPA would be calculated in accordance with these policies and the grading system above:
||GRADE POINT AVERAGE
||GPA = 3.57
GGU’s courses are assigned one of the following default academic levels: undergraduate, graduate, or doctoral. However, when a student enrolls in a course, the default level that is recorded in the student’s academic record may be overridden by the academic level corresponding to the student’s academic program. For example, the default academic level for MATH 30 is “undergraduate” and if the course is taken by a student who is pursuing an undergraduate program, the course will be assigned the “undergraduate” academic level; however, if the course is taken by a student who is pursuing a graduate program, it will be assigned the “graduate” academic level.
Undergraduate students’ cumulative GPAs are calculated using all of their undergraduate-level coursework. This coursework is not typically used to satisfy the requirements of any subsequent graduate academic programs that they may pursue, and it is not typically included in their graduate program GPA calculations, with the exception of certain Pathway Programs. Undergraduate students’ cumulative GPAs are used for evaluating them for academic standing and for degree conferral purposes, and they are recorded on students’ transcripts when their degrees are conferred. See Undergraduate Student Academic Standing Standards for more information.
Graduate and doctoral students’ GPAs are calculated by academic level and academic program, and they may have more than one graduate-level GPA if they pursue more than one graduate program. Graduate students’ program GPAs are used for evaluating them for academic standing and for degree conferral purposes on a program-by-program basis, but they are not recorded on students’ transcripts. See Graduate Student Academic Standing Standards for more information.
Students’ GPA calculations are frozen at the point in time when their degrees are awarded. Courses taken after their degrees are awarded are not included in their degree program GPAs, even if they are associated with the same academic level for which their degrees were conferred. For example, if students go on to take undergraduate-level courses after having been awarded undergraduate degrees, the grades from those courses will not be retroactively included in their undergraduate degree program GPAs.
Students who audit courses are not required to participate in class or to take examinations and do not receive academic credit or grades for the courses. An “AU” grade is recorded on the student’s transcript and has no effect on the student’s grade point average. Students may initially register to audit a course or change their registration to an audit status within the first fourteen weeks of a trimester term, or the first seven weeks of an eight-week term. For specific dates, students should consult the Academic Calendar.
However, if the student registers for a course in non-audit status and later changes to audit, no audit discount will be given. Doctoral courses may not be audited. Requests for changes to audit status should be submitted in writing to the Office of Records and Registration. An oral (spoken) request or a written request submitted to the instructor is insufficient. Students who elect to audit courses may not change their registration status later to receive a letter grade or make the Credit/No Credit Grade Election without the approval of the dean, program director, or department chair that oversees the student’s academic program.
The tuition assessed for audited courses is two-thirds of the tuition for non-audited courses. This discount is only available at the time of initial registration, and students who change their status to “audit” after initial registration are not eligible for this discount. Consequently, a change to “audit” status after initial registration will not result in a reduced tuition charge.
International students (F and J visa) with a student or scholar visa may audit courses; however, these units are not included in their full-time unit load calculation.
Credit/No Credit Grade Election
Under certain circumstances, students may elect to receive Credit/No Credit (pass/fail) grades instead of letter grades. Neither a “CR” (credit) grade nor an “NC” (no credit) grade is used in the student’s grade point average calculation. However, a “CR” grade counts as academic credit, whereas an “NC” grade does not.
In order to make the Credit/No Credit Grade Election, students must obtain the permission of their academic advisor. Students may make the Credit/No Credit Grade Election at the time of registration by forwarding their advisor’s approval to firstname.lastname@example.org. Students must make the Credit/No Credit Grade Election no later than two weeks prior to the end of an A Term course, or one week prior to the end of a B or C Term course. For specific dates, students should consult the Academic Calendar.
Once a student has made the Credit/No Credit Grade Election, the decision may not be revoked unless a grade of “NC” (no credit) is received. Students receiving a grade of “NC” may submit a written request to restore the actual letter grade received. Requests should be submitted to email@example.com.
The following restrictions apply to the Credit/No Credit Grade Election:
- Undergraduate students may make the Credit/No Credit Grade Election for general elective courses only. A grade of “C-” or better must be earned to receive a “CR” grade and to earn academic credit for the course.
- Graduate students may make the Credit/No Credit Grade Election for 200-level foundation courses or courses used to fulfill proficiency requirements only. A grade of “B” or better must be earned to receive a “CR” grade and to earn academic credit for ENGL 200 or ENGL 201 ; a grade of “C-” or better must be earned in all other 200-level courses to receive a “CR” grade and to earn academic credit.
- Doctoral students may make the Credit/No Credit Grade Election for DBA 899 Dissertation Research only.
- Students who were conditionally admitted or who are on academic probation are not allowed to make the Credit/No Credit Grade Election. See the Academic Standing standards for Conditionally Admitted Students/Academic Probation Students for more information.
Failing (F) Grades
When a student fails to earn academic credit for a course, and does not withdraw by the “Last Day to Withdraw from Course” as published in the Academic Calendar, the instructor will assign an “F” grade. In addition, the instructor will record the student’s last date of attendance (LDA) in class or participation online. When applicable, the student’s LDA will be reported to 3rd parties that have provided funding for the student’s education, such as the U.S. Department of Education or the U.S. Department of Veteran Affairs.
Incomplete (I) Grades
A student may request an instructor to assign an “I” (Incomplete) grade for a course. The instructor has full discretion as to whether to grant an incomplete grade request. The assignment of an incomplete is allowed only if the following criteria are met:
- The student is making satisfactory course progress as evidenced by a passing grade.
- The student has completed the majority of the academic coursework.
- The student is unable to complete the remaining course material because of unforeseen - but fully justifiable - circumstances.
Coursework must be completed and the grade received by the Office of Records and Registration by the deadline date established by the instructor, which can be no later than the end of the following trimester.
If the coursework is not completed by the designated deadline, the “I” grade will convert automatically to “IF” (Incomplete Failure). If eligible to enroll, and the student chooses to repeat the same course in a subsequent academic period, he/she will be required to pay all applicable tuition and fees.
International Students (F and J Visa) with a student or scholar visa may receive “I” grades; however, these units are not included in their full-time unit load calculation.
Unofficial Withdrawal (UW) Grades
A student who has never attended an onsite course or participated in an online course by the end of the second week of instruction will be assigned a temporary “UW” grade (Unofficial Withdrawal) by the instructor. This grade will have no effect on the student’s GPA. As a consequence of receiving the “UW” grade, the registrar will administratively drop the student from the course. When the student is administratively dropped, the registrar will delete the “UW” grade from the student’s academic record and will credit the student’s account for the full amount of the tuition charges. See Last Date of Attendance (LDA) for more information regarding “academically related activities” that constitute attendance and/or participation.
Withdrawal (W) Grades
A student, who ceases to attend a course after the “Last Day to Drop Course Without Tuition Charge or ‘W’ Grade” has passed, as published in the Academic Calendar, may withdraw from the course by dropping it online via GGU4YOU or by submitting a withdrawal request to the Office of Records and Registration. The student must withdraw from the course prior to the “Last Day to Withdraw from Course” as published in the Academic Calendar, which is approximately the end of the fourteenth week of the trimester term or the end of the seventh week of an eight-week term. The registrar will automatically assign the grade of “W” for courses from which students withdraw. The instructor may not assign the grade of “W” to students. The grade of “W” has no effect on the student’s GPA. If eligible to enroll, and the student chooses to repeat the same course in a subsequent academic period, he/she will be required to pay all applicable tuition and fees.
Federal Student Aid recipients are advised that “W” grades affect their Satisfactory Academic Progress (SAP) evaluation, a regulation established by the U.S. Department of Education. The Department authorizes Golden Gate University to award federally subsidized loans. It requires that Federal Student Aid recipients satisfy the following completion rates: undergraduate students must complete at least 67% of attempted units; graduate and doctoral students must complete at least 75% of attempted units. Courses graded with “W” grades count toward the attempted units, but do not count toward completed units. Students who do not meet the SAP requirement will not be eligible to receive Federal Student Aid. International Students (F and J Visa) with a student or scholar visa may receive “W” grades; however, these units are not included in their full-time unit load calculation.
Transferability of Credits
The transferability of credits earned at Golden Gate University is at the discretion of the receiving college, university, or other educational institution. Students considering transferring to any institution should not assume that credits earned in any program of study at Golden Gate University will be accepted by the receiving institution. Similarly, the ability of a degree, certificate, diploma, or other academic credential earned at Golden Gate University to satisfy an admission requirement of another institution is at the discretion of the receiving institution. Accreditation does not guarantee credentials or credits earned at Golden Gate University will be accepted by or transferred to another institution. To minimize the risk of having to repeat coursework, students should contact the receiving institution in advance for evaluation and determination of transferability of credits and/or acceptability of degrees, diplomas, or certificates earned.
Course Repeat Policy
Students can repeat courses by enrolling in the same courses, or equivalent courses, after having previously earned grades for those courses. When students repeat courses, the original and the subsequent grades earned will appear on their academic transcripts. However, only the most recent graded attempts will be used to fulfill students’ academic program requirements, and only those grades will be used in their cumulative grade point average (GPA) calculations.
However, when GGU grants transfer credit for coursework completed at other institutions or by completion of CLEP or DSST exams that is equivalent to courses that they have previously completed at GGU, the “CR” grades recorded on students’ GGU transcripts for the transfer coursework will not replace the grades earned at GGU in students’ cumulative GPA calculations.
All graded course attempts are used in students’ cumulative attempted unit calculations. However, only the most recent graded attempt will be used in students’ cumulative completed unit calculations.
There is no discount in tuition or fees for repeated courses. There are restrictions on the number of attempts that can be used to determine enrollment status for Federal Student Aid eligibility. See Eligibility Requirements for more information.
Grade Grievance Policy
Golden Gate University subscribes to principles of fairness of academic decisions. The grade grievance process can be used to dispute or appeal a course grade that a student believes was given unfairly or in error, other than in situations where a reduced grade was given as a result of a student having violated the Academic Integrity Policy. In that situation, the appropriate appeal process is detailed in the Academic Integrity Policy .
In all other situations where the student wishes to appeal a course grade, the student is encouraged to contact the course instructor. Students must contact the instructor within 15 calendar days of the beginning of the term following the term in which the grade in question was received. It is hoped that a satisfactory resolution can be reached through meaningful and respectful dialog between the student and faculty member. However, in cases where a satisfactory resolution cannot be achieved, a student may file a formal grade grievance using the grade grievance form within 45 calendar days of the beginning of the term following the term in which the grade in question was received. In cases where a student wishes to grieve a grade for a class in which an incomplete was initially awarded, the grievance must be filed within 45 calendar days of the date the letter grade for the course is recorded by the Records Office.
A student who is academically disqualified as a result of not meeting GPA requirements will be withdrawn from the university. Should the student wish to file a grade grievance, the student will remain withdrawn and ineligible to enroll in classes while the grade grievance is under review. If the approval of a grade grievance results in a higher grade, and the student’s GPA subsequently meets the university’s standard, the student will be readmitted the term after the grade grievance is resolved, and the academic disqualification notation will be removed from the student’s record.
A submitted grade grievance form will be forward to the appropriate review committee. The committee’s decision will be communicated to the student and instructor within 20 working days of receipt of the form.
The decision of the review committee is final and is not subject to further appeal.
Grade Submission Deadlines
All instructors are required to submit grades within five (5) business days after the end of the term. The Office of Records and Registration notifies the schools regarding instructors who have not submitted grades by this deadline. Students who do not see their grades on GGU4YOU after this deadline should contact the school that offered the course for assistance. When the instructor fails to submit a final grade by a reasonable amount of time after the deadline, the university registrar records an administrative “NC” grade. The instructor may change the administrative “NC” grade to an “I” grade or the grade earned by the student if the student completed the course.
Students may view grades online through GGU4YOU within one business day after the instructor submits them. The Office of Records & Registration will mail out grade reports only upon individual request from the student, and will mail them only to the address on record as the student’s preferred address. To request a grade report, students should email firstname.lastname@example.org or call 415-442-7200. The Office of Records & Registration will not fax grade reports, nor give out grades or grade point averages over the telephone.
Neither online access to grades nor hard copy grade reports will be given to students with any unresolved obligations with the Office of Student Accounting Services. This policy also applies to any outstanding balances with the Golden Gate University Bookstore or any other company that operates a concession or service on behalf of the university.
Dean’s List for Undergraduate Students
Undergraduate students who have matriculated into a degree or certificate program who demonstrate academic excellence are included on the School of Undergraduate Studies’ Dean’s List. The Dean’s List notation appears on the academic transcript when the student has met the following criteria:
- Achievement of at least a 3.50 grade point average (GPA) in one academic period (e.g., fall, spring, summer) when completing a minimum of six units for that period;
- Students’ course grades for the trimester term and its corresponding sub-trimester term course grades are included in their GPA calculations for the academic period.
Only courses completed at Golden Gate University are considered for the Dean’s List. Eligible students will receive a letter from the Dean of the School of Undergraduate Studies and their names will be posted on the Golden Gate University website.
Dean’s List for Graduate Students*
Graduate students who demonstrate academic excellence are included on the Dean’s List for the respective school in which they are enrolled. To qualify for the Dean’s List, a graduate student must have completed at least six units per trimester term period for the previous two trimester term periods and maintained a 4.00 grade point average. Eligible students will receive a letter of recognition from the dean of their school after all grades have been posted.
*Non-law students only
Official Academic Transcripts
An official academic transcript is a legal document, and therefore, a student’s legal name must appear on the student’s Golden Gate University transcript. Students may change their legal names by submitting the Student Information Change Request form along with supporting legal documentation, such as a birth certificate, marriage license, divorce decree, diver license, passport, or court order.
An official academic transcript is a copy of a student’s permanent academic record, which includes all graded academic work attempted and/or completed while in residence at GGU or accepted as transfer credit from other post-secondary institutions, credit awarded for tests such as CLEP, honors received, and degrees or certificates earned. Only those courses completed in residence at GGU will appear with letter-grades and will be used in the student’s grade point average (GPA) calculations. Academic records are listed chronologically by trimester term. Transcripts are issued only in their entirety. However, students who enroll in both the School of Law and any of the business schools will be issued separate transcripts. Consequently, students who complete the JD/MBA program will be issued two separate transcripts. One will show the JD program coursework and the other will show the MBA program coursework. GGU does not issue unofficial transcripts.
Golden Gate University has authorized the National Student Clearinghouse to provide transcript ordering online at studentclearinghouse.org. Students can order transcripts using any major credit card; the credit card will only be charged after the order has been completed. The Clearinghouse website will walk students through placing an order, including delivery options and fees. Students can order as many transcripts as they like in a single session. A processing fee of $2.25 will be charged per recipient. Order updates will be emailed to the student. Students can also track the order online.
Transcript orders should be submitted online through GGU4YOU using the link on the “Student” menu. Students who do not have a GGU4YOU account may submit requests online at studentclearinghouse.org. Students unable to submit an online request may submit a written offline request for an additional charge. Offline requests should either be mailed or faxed to the Office of Records and Registration, Golden Gate University, 536 Mission Street, San Francisco, CA 94105-2968; phone 415-442-7200; fax 415-442-7223. Emailed requests will not be accepted. The student must sign and date the request and provide payment in the form of cash, check or money order (made out to “Golden Gate University”) or a credit card number with expiration date and billing address. The university offers two processing services:
- Regular service - mailed out within 10 business days
- Rush service - mailed out by the next business day via overnight delivery (two-day delivery to PO boxes and international addresses) Requests must be received by 4 PM Pacific Time to receive rush service the following day. Rush service fulfillment time may extend up to five business days for students who attended before 1985, as records prior to that year have been archived and may take additional time to produce.
Each transcript is $10 if requested online (plus $2.25 per recipient) and $15 if requested offline. Rush service requests will be charged an additional $20 per recipient address or hold for pick-up or $30 per non-US recipient address.
The Office of Records & Registration will mail out, free of charge, one transcript per student to all degree recipients upon graduation. This copy cannot be requested or individually expedited. Students wanting a copy of their transcript before receiving their free copy must submit a request and pay the requisite fee.
Student Records Retention Plan
The Office of Records and Registration follows the records retention plan below, which is based on recommendations developed by the American Association of Collegiate Registrars and Admission Officers’ (AACRAO) as published in the Retention, Disposal, and Archive of Student Records (2014 Edition).
Many of the student records covered by this retention plan contain confidential information protected by federal and state law. The office staff is required to dispose of these confidential records appropriately to protect student privacy. This retention plan provides a schedule for the length of time these records are to be maintained.
Records not Maintained by the Records Office:
- Letters of recommendation
Records Maintained by the Records Office After Admission:
Application for Admission
|One year if student does not enroll after admission or readmission
Five years after graduation or last attendance date
|Other schools’ transcripts
||Five years after graduation or last attendance date
|Change of degree program forms
||Five years after graduation or last attendance date
||Five years after graduation or last attendance date
|Certificate of completion request forms (certificate programs)
||Five years after graduation or last attendance date
|Advanced placement and other placement tests reports
||Five years after graduation or last attendance date
|Standardized test score reports (GMAT, TOEFL, CLEP, etc.)
||Five years after graduation or last attendance date
|Withdrawal request forms
||Five years after graduation or last attendance date
|Transfer credit evaluation
||Five years after graduation or last attendance date
|Program evaluation reports (degree audit)
||Five years after graduation or last attendance date
||Five years after graduation or last attendance date
|Golden Gate University Transcript